Document Publishing Workflow

The flowchart below explains the lifecycle of an article throughout the publishing journey. Generally, there are three actors in the workflow, the system, a writer, and a reviewer. Depending on your needs you may adjust your workflow as needed, however the system events which automatically change document states cannot be adjusted at this time.

The publishing workflow, including the actor and the timeframe for workflow events

An alternate view of the above flowchart is provided below explaining the to/from state change and what triggers the state change.

Initial State	Changed State	Trigger

Initial State	Changed State	Trigger
Planned	Pending Content	14d before Planned Date
Pending Content	Pending Approval	Manual Action
Pending Approval	Accepted / Rejected	Manual Action
Pending Approval	(Auto) Accepted	3d before Planned Date
Rejected	Pending Approval	Manual Action
Accepted	Pre-published	1d before Planned Date
Pre-published	Published	On Planned Date

Allowed Status Changes

The table below describes what status changes are allowed from any given status.

From Status	Allowed To Statuses

From Status	Allowed To Statuses
Planned	Pending Content, Pending Approval, Accepted, Rejected, Error, Published
Pending Content	Planned, Pending Approval, Accepted, Error, Published
Pending Approval	Planned, Pending Content, Accepted, Rejected, Error, Published
Rejected	Planned, Pending Approval, Accepted, Error, Published
Accepted	Planned, Pre-Published, Published, Error, Rejected, Published
Pre-Published (Posted)	Planned, Published, Error
Published	Planned, Error
Error	Planned, Pending Content, Pending Approval, Rejected, Pre-Published, Published, Accepted

Have additional questions on this workflow?

Please create a support ticket.